How to Build a Supply List With Your Co-Teacher or Team

Teaching is rarely a solo act

Many classrooms have two teachers — a lead and a co-teacher, a classroom teacher and a paraprofessional, or department teams who share students across sections. When building a supply list, that means multiple people may need input, editing access, or final review.

The old approach — one person builds a list, emails it around for comments, incorporates changes, and republishes — is friction nobody has time for.

ClassGear handles this with collaborative editing. You invite colleagues, they get edit access, and everyone works on the same live list simultaneously.

How co-editing works

Once you've created a list and saved it to your account, open the Share panel and enter a co-editor's email address. They'll receive an email with an accept link. Once accepted, they can add items, edit existing items, reorder the list, and update the title and description — everything the list creator can do.

The list owner (the person who created it) retains overall control and can remove co-editors at any time.

Use cases for shared lists

Co-teachers and paraprofessionals

Split the work: one person handles writing supplies and paper products, the other handles art materials and sensory items. Review each other's choices before publishing.

Grade-level teams

Build a single shared list for an entire grade level so that parents of students in different sections of the same grade get a consistent experience. One teacher creates the list, everyone else co-edits, and you publish one URL to share across all sections.

Department heads and curriculum coordinators

A department head can create the foundational list, share it with individual teachers who customise their sections, and maintain oversight without owning every edit.

Homeroom and specialist teachers

If your students also have a PE teacher, art teacher, or music teacher who requires specific supplies, invite those teachers to add their items directly to the shared list. Parents get one comprehensive list for all their child's needs.

What co-editors can and can't do

Co-editors can:

• Add and remove items
• Edit item titles, descriptions, notes, links, and quantities
• Reorder items
• Update the list title and description

Co-editors cannot:

• Delete the entire list
• Remove other co-editors
• Change the list's public URL
• Transfer ownership

Best practices for collaborative lists

Use the notes field to communicate. If you're adding an item you're unsure about, add a note for your co-editor: "Double-check this sizing — I wasn't sure which to link." Notes are visible to the public, so remember to clean them up before publishing.

Agree on item ordering before you go live. The sequence of items on the public list is the sequence parents see. Spend five minutes at the end of the edit process agreeing on the final order.

Set a publish date together. Use ClassGear's scheduled publishing so the list goes live at the same time for all parents, regardless of who last edited it.